Uploading arXiv Files from the Los Alamos National Laboratory

Authors can upload source files directly from the Los Alamos National Laboratory arXiv database. Many Authors (primarily in Physics and Math) post their research on the arXiv server as a resource for other researchers. Authors may then wish to submit their article directly from the arXiv database. An Author wishing to do this would likely know the arXiv code which consists of a string of letters and numbers identifying the particular database (e.g. hep-th or physics.acc-ph) followed by a forward slash and a 7-digit number unique to Los Alamos (e.g., hep-ex/0401001, physics/0401001, math.AG/0401002).

To upload files from the Los Alamos arXiv server, you go to the ‘Submit New Manuscript’ interface, fill in each step (Article Title, Article Type, etc.), and proceed to the ‘Attach Files’ step.

If the Article Type is configured to ‘Allow file uploads from Los Alamos arXiv server’, the Attach Files page displays special instructions and a text box for entry of the arXiv file identifier. You can also upload additional ‘regular’ files on the same page, in addition to the arXiv file.

The Author selects a Submission Item from the drop-down list, and enters the arXiv code which consists of a string of letters and numbers identifying the particular Los Alamos database (e.g. hep-th or physics.acc-ph) followed by a forward slash and a 7-digit number unique to Los Alamos (e.g., hep-ex/0401001, physics/0401001, math.AG/0401002).

The user then clicks ‘Attach this File’. When the arXiv code is recognized by the Los Alamos server and corresponding file is found, the compressed file (.tar.gz format) containing the source files is downloaded from the Los Alamos server.

The .tar.gz file is unpacked by the system, and all of the individual files are uploaded to EM. Each file is listed individually so the user can associate each file with an appropriate Submission Item, edit the Description, and re-order the list of files for PDF creation.

Note: This function is not available when submitting revisions. When you decide to submit a revision, you would not re-upload the submission from the arXiv database, but rather would choose to carry forward the files that do not require revision, and can then upload just the revised files

Note: Most documents on the Los Alamos arXiv server are in LaTex format. To assist Authors who may not be sure which Submission Items to select for various arXiv file components (such as .bbl, .cls, .sty, etc.), the Journal can create Submission Items in the dropdown menu, which describe these components (Bibliography file, Style File, etc). If are unclear about which Item to choose, select the Item that most closely describes the file and the system will proceed without a problem