The Editor’s Main Menu structure

The Editor Main Menu may include the following folders (depending on what RoleManager permissions are enabled):

Search (heading) – links below this heading provide access to the 'Search Submissions' and 'Search People' functions.  If the Editor does not have RoleManager permission to use these features, then the heading will not appear.

-          ‘Search Submissions’ – This link accesses the ‘Search Manuscript’ feature.  An Editor with permission can search for manuscripts using a variety of different criteria.

-          ‘Search People’ – This link accesses the ‘Search People’ feature.  An Editor with permission can access users’ People Records.

My Pending Assignments (heading) - Folders below this heading contain submissions that require attention by an Editor.

-          ‘New Submissions’ – This folder contains all submissions to the journal.  If ‘Technical Check’ is enabled on your EM site, then a submission will move to ‘New Submissions Requiring Assignment’ once the Technical Check is complete.

-          ‘New Submissions Requiring Assignment’ - This folder contains any submission approved by the Author, including a submission that has been sent back to the Author through the ‘Technical Check’ or ‘Edit Submission’ feature if the submission had been sent back to the Author FROM this folder.  This folder is suppressed if the Editor does not have permission to ‘Receive New Submissions’.

-          ‘Revised Submissions Requiring Assignment’ - This folder contains any revision approved by the Author, including a revised submission that has been sent back to the Author through the ‘Edit Submission’ feature if the revised submission had been sent back to the Author FROM this folder.  This folder is suppressed if the Editor does not have permission to ‘Receive New Submissions’.

-          ‘Submissions Needing Approval by Editor’ - This folder contains any submission that was edited by the Editor and the PDF was subsequently rebuilt and the PDF has not yet been approved or sent back to the Author.  This folder is suppressed if there are no submissions in it.

-          ‘Submissions Edited and Sent to Author for Approval’ - This folder contains any submission that was edited by the Editor and the PDF was subsequently rebuilt and the PDF sent back to the Author for approval by the Editor.  This folder is suppressed if there are no submissions in it.

-          ‘Incomplete Submissions’ - This folder contains PDF build failures and submissions that the Editor started to edit, but did not finish by building the PDF.  This folder is suppressed if there are no submissions in it.

-       ‘New Invitations’ - This folder contains any submission or revised submission that an Editor has been invited to handle.  The Editor either 'Agrees' or 'Declines' to handle the submission from this folder.  This folder is suppressed if the Editor does not have the ‘Receive Invitations for Assignments’ permission checked in Editor RoleManager.

-          ‘New Assignments’ - This folder contains any submission or revised submission that an Editor has been assigned to handle, or that an invited Editor has agreed to handle.  No Reviewers have yet been assigned, the Editor has not passed the submission on to another Editor, and the Editor has not yet made a Decision.

-       ‘Submissions with Required Reviews Complete’ - This folder contains any submission or revised submission that has had all required reviews submitted (as defined by the ‘Required Reviews’ setting in PolicyManager, 'Edit Article Types'), or a subordinate Editor has made a Decision, or the Editor began a Decision and saved it to submit later.  The Editor may make a Decision, assign the submission to another Editor, or invite additional Reviewers.

-       ‘Submissions Requiring Additional Reviewers’ - This folder contains any submission that has fewer than the ‘Required Number of Reviewers’ invited and/or assigned (as defined by the 'Required Reviews' setting in PolicyManager, 'Edit Article Types').

-          ‘Submissions with One or More Late Reviews’ - This folder contains any submission or revised submission that has one or more late Reviewers.

Reviews in Progress (heading) - Folders below this heading contain submissions that are waiting for Reviewer Action.  These submissions need to have Reviewers Agree/Decline invitation, or submit recommendations.  This heading is suppressed if there are submissions in the ‘Reviewers Invited – No Response’ or ‘Submissions under Review folders’.

-          ‘Reviewers Invited – No Response’ - This folder contains any submission or revised submission that has one or more outstanding Reviewer invitations.

-          ‘Submissions Under Review’ - This folder contains any submission or revised submission that has one or more Reviewers who have agreed to a review invitation, but have not yet submitted their review.

-          ‘View All Assigned Submissions’ - This folder contains all submissions that are assigned to at least one Editor.  Submissions with Final Decisions will not appear in this folder.

Subordinate Editor's Pending Assignments (heading) - Folders below this heading contain submissions that have been assigned to subordinate Editors.  A Subordinate Editor is not a designation of rank within the journal hierarchy but rather, a Subordinate Editor is any Editor that was assigned by another Editor, thus appearing later in the workflow or in the Decision chain.  For example, the Managing Editor assigns the Editor-in-Chief, and then the Editor-in-Chief assigns the Associate Editor.  The Editor-in-Chief is 'subordinate' to the Managing Editor, and the Associate Editor is 'subordinate' to the Editor-in-Chief.

-          ‘Group by Editors I Assigned’ - Submissions are grouped by the Subordinate Editor assigned by this Editor.  The Editor listed may not be the Editor who is handling the submission, for example the submission may have been passed on to another Subordinate Editor by the listed Subordinate Editor.

-          ‘Group by Editors with Current Responsibility’ - Submissions are grouped by the Subordinate Editor who is handling the submission.  The Editor listed may not be the Editor who was assigned by this Editor, for example the submission may have been passed on to a Subordinate Editor who then passed the assignment on to the listed Subordinate Editor.

-          ‘Group by Manuscript Status’ - Submissions that are assigned to Subordinate Editors, grouped by status.

Submissions with Decisions (heading) - Folders below this heading contain submissions that have Decisions and/or Final Dispositions.

-          ‘Submissions out for Revision’ - This folder contains all submissions that have a ‘Revise’ Decision and are waiting for an Author to submit a revision.  To view this folder an Editor must have the ‘View All Submissions permission’ in Editor RoleManager.

-          ‘All Submissions with Editor's Decision’ - This folder contains all submissions that have a Decision made by the highest level Editor with Decision-making responsibility.  Submissions in this folder require Author Notification of the Decision, or are awaiting Final Disposition, or need to be forwarded onto another Editor for a Decision.

-          ‘All Submissions with Final Disposition’ - This folder contains all submissions that have a Final Disposition—this folder is distributed within internal folders based on the final dispositions of ‘Accept’, ‘Reject’ and ‘Withdrawn’.

-          ‘My Assignments with Decision’ - This folder contains submissions on which a particular Editor has made a Decision.

-          ‘My Assignments with Final Disposition’ - This folder contains submissions that have a Final Disposition that had been assigned to a particular Editor.