Submitting Invited Papers

Some journals have a pre-submission phase, during which Authors are invited to submit articles.  The invitation may be for a specific subject area, a symposium in print, or a festschrift honoring a distinguished colleague (e.g. a retiring Editor from an eminent journal).  There are two general scenarios where Author solicitations may occur:

1)     Commentaries - A journal may solicit commentaries on a submitted article (that may or may not have yet been accepted for publication).  The Editor can invite an Author to submit a paper and link the existing (‘parent’) submission to the associated commentaries (‘child’ submissions)

2)     Proposals - A journal invites a leading expert (or experts) to submit a manuscript about a particular topic; or a journal devotes an entire issue (special issue) to invited manuscripts for a particular topic(s).  An Editor can invite Authors to submit papers and link the submissions together for the purpose of tracking

An Author is notified of an invitation to submit a manuscript via e-mail.  Once an Author receives the e-mail, the Author must login to the system.  From the Author Main Menu the Author will see a heading called ‘Invited Submissions’ with two links below:

-          ‘My New Invitations’ – this folder holds proposals and commentary solicitations for which the Author has not yet ‘Agreed’ or ‘Declined’ to submit a related article.

-          ‘My Accepted Invitations’ - this folder holds proposals and commentary solicitations for which an Author has ‘Agreed’ to submit a related article.  Submissions move out of this folder once a related submission has been sent to the PDF builder.

The ‘Submit Invited Manuscript’ function is similar to the regular ‘Submit Manuscript’ function described above.  Many of the steps, and all of the on-screen instructions in each step, are customizable by the journal (see ‘Configure Article Type’, ‘Custom Instructions for Submit New Manuscript’ and ‘Revised Manuscript’ in this document). 

The steps that are required by EM are: 

-          Enter Article Title

-          Enter Article Type

-          Attach Files

The steps that are not required by EM (but can be marked as required by the journal) are: 

-          Add/Edit/Remove Authors

-          Submit Abstract

-          Enter Key Words

-          Select Classifications

-          Enter Comments

-          Request Editor

-          Select Region of Origin