Select Reviewer Invitation Letters

When an Editor invites Reviewers, there is a choice to send a default letter or customize the default letter (for one or more Reviewers) and send it.  The default letter is specific to each Reviewer Role and is configured in PolicyManager, 'Edit Letters' and associated with the ‘Reviewer Invited’ Event in ActionManager, on the ActionManager ‘Letters‘ page corresponding to the Reviewer Role.

Similarly, if an Alternate Reviewer is promoted, the Alternate Reviewer receives the Letter configured for the ‘Promote Alternate Reviewer’ Event in ActionManager, on the ActionManager ‘Letters’ page corresponding to the Reviewer Role held by the Alternate Reviewer.

Editors can also to select from multiple Reviewer Invitation Letters when inviting Reviewers and selecting Alternate Reviewers.  This means the Editor can send the default Invitation Letter (as described above), or select an alternative Invitation Letter ‘on-the-fly’.  For example, an Editor might wish to send a different Invitation Letter to a Reviewer when asking the Reviewer to review a revised manuscript.  This different letter will be available in a drop-down box, along with all other letters configured in the ‘Reviewer Invitation’ Letter Family.  All letters will be customizable by the Editor before being sent.

To Configure PolicyManager:  At upgrade, the letter currently associated with the ‘Reviewer Invited’ Event in ActionManager for each Reviewer Role is automatically assigned to the ‘Reviewer Invitation’ Letter Family, and will be available as the first choice in the drop-down Letter selection box when a Reviewer is invited.

If additional letters are desired, the journal should click the ‘Edit Letters’ link in PolicyManager (under the ‘Email and Letter Policies’ heading), and click the ‘Edit’ link next to the individual letter that is to be assigned to the ‘Reviewer Invitation’ family. The journal should then select ‘Reviewer Invitation’ from the Letter Family drop-down box, and click the ‘Save’ button.  These letters will then be available when a Reviewer is invited.

You may also create new Reviewer Invitation Letters in PolicyManager.  Go to PolicyManager, then to the 'Email and Letter Policies' submenu and click on ‘Edit Letters’.  Click on the ‘Add New Letter’ button.  From the 'Add New Letter' page, enter the ‘Letter Purpose’ and ‘Subject’, and then select the ‘Reviewer Invitation’ Letter Family.