Reviewerscan Agree or Decline to Review through e-mail

Hot links that perform specific actions can be included in the e-mail invitations to Reviewers. E-mail hot links are available for Reviewer Roles for the following actions:

An e-mail merge field, %ACCEPT_REVIEW_INVITATION%, can be included in a form letter. When a Reviewer receives an e-mail with this merge field, the merge field will display as a link. The Reviewer will be able to click on the link to trigger the ‘Agree to Review’ function. If the Reviewer ‘Agrees’ to do the review assignment in this manner, the Reviewer will be fully logged in and will be able to access the submission from the Main Menu.

An e-mail merge field, %DECLINE_REVIEW_INVITATION%, can be included in a form letter. When a Reviewer receives an e-mail with this merge field, the merge field will display as a link. The Reviewer will be able to click on the link to trigger the ‘Decline to Review’ function. If the Reviewer ‘Declines’ the review assignment in this manner, the Reviewer will still be delivered to the ‘Decline to Review’ page, where he is asked to state a reason for declining the assignment and suggest other qualified Reviewers.

An e-mail merge field, %VIEW_REVIEWER_PDF%, can be included in a form letter. When a Reviewer receives an e-mail with this merge field, the merge field will display as a link. The Reviewer will be able to click on the link to download the Reviewer version of the PDF.

Note: All links will check RoleManager permissions to be sure the Reviewer has permission to view the PDF at this point in time

Note: These links are intended to be used in the letters associated with the ‘Reviewer Invited’, ‘Reviewer Agreed’, ‘Late Review’, or ‘Promote Alternate Reviewer’ event. The journal should precede the merge field in the letter with some instructional text such as ‘Click here to view the PDF of the submission %VIEW_REVIEWER_PDF%’

To Configure: For the ‘Accept Review Invitation’ and ‘Decline Review Invitation’, the correct merge fields need to be added to any letter sent out when a Reviewer is invited, such as the ‘Reviewer Invited’ event, and the ‘Promote Alternate Reviewer’ event.

For the View Reviewer PDF, the correct merge fields need to be added to any letter sent out when a Reviewer is invited, and/or when a Reviewer agrees to do a review, such as the ‘Reviewer Invited’ event, the ‘Promote Alternate Reviewer’ event, and the ‘Reviewer Agree’ event.