Inviting Authors for a Proposal

Once an Editor is assigned to handle a proposal, the next step is to select an Author(s) from the ‘Author Selection Summary’ page by clicking the ‘Invite Authors’ link. This link appears in the Action column of the Editor’s ‘New Assignments – Proposals’ folder on the ‘Manage Proposals’ menu. This page is the same as the ‘Author Selection Summary’ page.

The ‘Author Selection Summary’ screen is the starting point for the Author selection process. It also displays the list of Authors invited to submit, and it shows the status of each Author invitation.

The ‘Author Selection Summary’ screen lists the following Author Selection modes: ‘Search for Authors’ and ‘Search by Personal Classifications’.

Other functions available from the ‘Author Selection Summary’ page include access to the Manuscript ‘Details’ page and the ‘Un-invite Author’ function.

When ‘Search for Authors’ is selected from the search mode drop-down box the Editor is delivered to a search interface. The user can enter up to three sets of criteria.

When ‘Search by Personal Classifications’ is selected the Editor can search for Authors based on the Personal Classifications associated with each Author. The Editor is delivered to a page that lists all of the Classifications that are assigned to people in the system with a checkbox next to each term. The Editor can select a maximum of five Classification Terms. A list of Authors associated with the selected Classifications is returned.

Note: The list of Classifications may appear incomplete because it is a list of all Classifications assigned to people; it is not a complete list of Classifications. If a Classification term does not appear on the list, it means no one in the system has selected that term as a Personal Classification

After an Author(s) is selected the Editor sends either the default invitation letter (as set up in ActionManager), or customizes the default letter.

Multiple Authors can be invited at the same time. The Editor will have an opportunity to customize each letter by clicking on the letter name next to the Author name. The Editor will also have the opportunity to NOT invite an Author from the list of invited Authors, without having to back out of the entire process, by checking the ‘Do Not Invite’ checkbox next to the Author name.

From the ‘Author Selection Summary’ screen (accessed by clicking the ‘Invite Authors’ Action link), the Editor may Un-invite Authors. The list of invited Authors will be displayed, and a link called ‘Un-invite’ will appear next to the name of each Author who has not yet submitted a submission. If the journal has created a letter, it will be sent to the Author.