Expedited Reviewer Login

Users who are Proxy Registered (registered by an Editor or staff) are forced to update and/or confirm their complete personal information the first time they log in to the system.  This can be cumbersome for a Reviewer who is simply trying to agree to or decline a review assignment, and in some cases, the additional information that a Proxy Registered user is required to provide is not necessary for someone who will only be performing Reviewer tasks.

 

The Administrator can define a separate (abridged) set of required registration fields applicable only to Reviewers logging in after being Proxy Registered.  The purpose of having different required registration fields for Reviewers is to make working with the system as simple as possible for Reviewers.

 

As some publications may not wish to allow the ‘Expedited Reviewer Login’, the feature is controlled on a new PolicyManager page.

 

When a Reviewer who has been proxy registered logs into the system for the first time, an alert is displayed (if required information is missing).  Please note that this alert is displayed for all users logging into the system for the first time (i.e. it is independent of the ‘Expedited Reviewer Login’ feature).

 

When the user clicks ‘OK’, he may be asked journal-specific Registration Questions before being able to continue:

 

Once the questions are answered, the User proceeds to the ‘Update My Information’ page, where he must fill in all required fields. 

 

If he clicks the ‘Proceed’ button without filling in all required fields, an error notice is displayed.  The user must return to the ‘Update My Information’ page and enter the missing information.

 

For example, assume that the journal office has enabled the ‘Expedited Reviewer Login’ feature in PolicyManager, and has specified the typical configuration that ‘Telephone Number’, ‘Institution’ and ‘State’ are required fields for expedited Reviewer login (in addition to the system-required fields which cannot be made optional).

 

The journal Proxy Registers ‘Ronnie Reviewer’, but does not fill in the Telephone Number, State or Institution.  Ronnie is assigned a Reviewer Role, and is immediately invited to review a submission. 

 

Ronnie receives a letter from the journal office indicating that he has been Proxy Registered, and has been invited to review (perhaps in a separate e-mail).  Ronnie goes to the journal’s URL and logs in as a Reviewer using the Username and Password sent to him by the journal office.  He sees the alert and clicks ‘OK’.

 

Ronnie then proceeds to a ‘mini’ ‘Update My Information’ page, where Telephone Number, Institution and State are the only items displayed.  Ronnie must complete this information before proceeding with the login.

 

Note:  If all of the required fields for expedited Reviewer login are filled in before the user logs in for the first time, he will proceed directly to the Reviewer Main Menu

 

Note:  There is no change in behavior for Authors, Editors and Publishers logging into the system after being proxy registered.  The expedited login applies to people logging in with a Reviewer Role only

 

Note:  If a user’s first login is via a Reviewer deep link (URL provided in the body of an e-mail which takes the user directly to the appropriate Reviewer page), the user will proceed directly to the appropriate ‘Accept Invitation’ or ‘Decline Invitation’ page.  The user is not required to verify her personal information until the next time she logs into the system

 

Note:  It is advisable that the Editor proxy registering the Reviewer check the box ‘Default Login Role: Reviewer’, thus reducing the likelihood that a Reviewer mistakenly logs in as an Author by clicking ‘Enter’ (and is therefore forced to the full ‘Update My Information’ page)

 

To Configure:  Go to PolicyManager, then to ‘Registration and Login Policies’ and click on the link labeled ‘Configure Expedited Reviewer Login’.  The first step is to check the box ‘Enable Expedited Reviewer Login’.

 

The second step is to select the fields you would like to require Reviewers to fill in when they login after being Proxy Registered by the journal office.