Author can Reinstate a Declined Revision

Some Authors accidentally remove submissions that they intend to revise by clicking on ‘Decline to Revise’ link or the ‘Remove’ link.  Authors then try and submit their Revision as a New Submission, which is a problem for the journal because the new submission will not carry the manuscript number or 'History'. 

 

To alleviate this problem, Authors who decline to 'Revise' their submission, or remove a built revision, can reinstate the submission so that they can continue with the revision process.

 

A ‘Declined Revisions’ folder can be found in the Author Main Menu.  This folder includes all submissions that the Author declined to Revise from the ‘Submissions Needing Revisions’ page, from the ‘Incomplete Revisions’ page, or from the ‘Revisions Waiting for Author's Approval’ page.  If the Author made a mistake, and does want to revise his submission, he can reinstate the submission from this new ‘Declined Revisions’ page.

 

To further reduce confusion for Authors, the Author Main Menu is redesigned to distinguish between New Submissions and Revisions, where appropriate.

 

Note:  New Submissions removed from EM before the manuscript number is assigned (Author's ‘Incomplete Submissions’ or ‘Submissions Needing Approval’ or Editor's ‘New Submissions’ folders) cannot be reinstated, and are not accessible from any Author folders.  If the Author accidentally removed a submission in this state, he must start over with his submission

 

Note:  When an Author declines to Revise a submission, that submission will remain in the Editor's ‘Submissions out for Revision’ folder until the Editor gives it a Final Disposition.  The Journal should be sure to have a letter configured in ActionManager, Editor Letters (whichever Editor role would be responsible for setting Final Disposition), to alert them when the Author Declines to Revise

 

To Configure ActionManager:  There is an event in ActionManager called 'Reinstate Declined Revisions'.  No configuration is required in the 'Document Status' section.  Configuration is required in the ‘Letters’ section for the Editor role.

 

The letter (e-mail notification) should be set up to go to the Editor role for the ‘Reinstate Declined Revisions’ event so that the Editor will be aware that an Author has changed his mind regarding the Declined Revision; especially since the Editor is likely to have received a previous notification alerting him to the fact that the Author had declined to Revise the submission.

 

You should create a new letter for the ‘Reinstate Declined Revisions’.  To create a new letter, go to System Administration, to PolicyManager, click on the ‘Edit Letters’ link, and then click on the ‘Add New Letter button’.