Decline to Revise

The ‘Decline to Revise’ link is used when the Author decides not to submit a Revision. When the Author clicks the ‘Decline to Revise’ link he is asked to confirm the action and then the submission record moves to the Author’s ‘Declined Revisions’ folder. The Journal office can receive an e-mail notification when this occurs.

Note: When an Author declines to Revise a submission, that submission will remain in the Editor's ‘Submissions Out for Revision’ folder until the Editor gives it a ‘Final Disposition’. The Journal should be sure to have a letter configured in ActionManager, Editor Letters (whichever Editor role would be responsible for setting Final Disposition), to alert them when the Author declines to Revise the submission

Note: Some Authors accidentally remove submissions that they intend to revise by clicking on ‘Decline to Revise’ link or the ‘Remove’ link. Authors who decline to Revise their submission, or remove a built Revision, can reinstate the submission so that they can continue with the revision process. This can only be done before a Final Disposition of ‘Withdrawn’ is set by the journal

To Configure: There is an event in ActionManager called ‘Author Declines to Revise’

No configuration is required in the ‘Document Status’ section.

Configuration is required in the ‘Letters’ section for the Editor role.

The letter (e-mail notification) should be set up to go to the Editor role for the ‘Author Declines to Revise’ event so that the Editor will be aware that an Author has declined to ‘Revise’ the submission; especially since the Editor should then set the Final Disposition to ‘Withdrawn’.

You should create a new letter for the ‘Author Declines to Revise’ event. To create a new letter, go to System Administration, to PolicyManager, click on the ‘Edit Letters’ link, and then click on the ‘Add New Letter’ button.